Guide for Clubs, Coaches and Volunteers
Sport helps children to grow and develop, and can provide opportunities for enjoyment and achievement. Through sport children can develop valuable qualities such as leadership, confidence and self-esteem. In order to gain the full benefits of involvement in a sports activity it is essential that the organisation is operating in a safe and child friendly manner.
It is important that sports clubs and their coaches and volunteers have a good understanding of good practice when coaching young people. This will ensure that they can enjoy sport within a safe and secure environment where they and you feel protected and empowered to make the most suitable choices. Providing children with positive sporting experiences means that they will be more likely to achieve their true potential.
It is the responsibility of everyone involved to ensure that sports activities are safe and fun!
North Yorkshire Sport has produced the following guides
Guide for Sports Coaches and Leaders
Guide for Sports Clubs / Organisations
Guidelines on transporting a child or young person in your car
The issue of transporting children has become very sensitive for sports leaders and parents. Many coaches argue that their club could not operate without the goodwill of volunteers and parents ensuring that children are returned home or transported to events in a private car.
Away trips and hosting
Travelling to away fixtures is a regular event for many junior clubs. Trips may vary from short journeys across town to play another local team or involve more complicated arrangements involving overnight stays. But even what may appear as the most straightforward of trips will require some level of planning. The following will outline a number of issues that need to be considered when travelling with children.
Guiding Principles to Record Retention
Questions which should be considered when delivering a sports activity
1) Do you have Clubmark?
Has your club achieved a quality standard such as Clubmark, if not contact your National Governing Body
2) Are your coaches qualified?
All coaches should hold a current recognised National Governing Body qualification in the appropriate sport.
3) Do they have appropriate training?
It is recommended that coaches have attended safeguarding and child protection training. If coaches are working in schools it is recommended that they have attended education awareness (AOTTs) training.
4) Are coaches and club personnel suitable to work with children and young people?
All coaches and club personnel who have direct contact with children and young people should have been appropriately screened. This should include:
The successful completion of an enhanced Criminal Records Bureau (CRB) check.
Appropriate references taken
5) Are the coaches insured?
Coaches should have appropriate insurance cover
6) What is the player/coach ratio?
The ratio of coaches to participants varies from sport to sport and should be based on:
The age of the children involved
The risk involved in the activity
Needs of young people with disabilities in the group
Contact the sports National Governing Body for sport specific guidance.
7) Does your Club have medical registers for participants?
Sports organisations/coaches need to be aware of any medication that the child is taking.
Policies and procedures to look out for:
National Governing Body Accreditation
Your sports club/organisation should have, or be working towards National Governing Body Accreditation, or equivalent, that outlines minimum operating systems of the sport. National Governing Body Accreditation ensures that the club is committed to providing a safe, effective and child friendly environment. Your sports club/organisation should be working to minimum operating standards outlined by their National Governing Body.
Child Protection Policy
Your Club/organisation should have a child protection policy, which outlines procedures for dealing with possible abuse. Parents/carers should be aware of the policy and be able to view the policy on request.
Insurance
Your club/organisation should have public liability insurance.
Code of conduct
Your Club/organisation should have a written code of conduct for parents/carers, coaches, club staff/volunteers and participants.
Health and Safety
The premises/venue should satisfy fire regulations. Your club/organisation should issue a consent form for all new members requesting details of emergency contacts and medical history.
Your club/organisation should have:
Somebody on site who holds a first aid qualification and has access to a first aid box
Guidelines for dealing with injuries
Mechanisms in place to ensure the safety of the venue and equipment
What to do if you have any concerns?
Your club/organisation should have a designated child protection/welfare officer. They are the first point of contact if there are any concerns. Please contact your National Governing Body Child Protection Officer.
Useful Contacts
Child Protection in Sport Unit
www.thecpsu.org.uk
Email cpsu@nspcc.org.uk
Telephone 0116 234 7278 / 7280
NSPCC
www.nspcc.org.uk
Email help@nspcc.org.uk
Child Protection Helpline 0808 800 5000